Position: Administrative Assistant
ERGO Network is hiring an Administrative Assistant on 50% basis to join its team in Brussels.
ERGO Network
ERGO Network (www.ergonetwork.org) brings together 27 members from across Europe and supports organisations with a common perspective on Roma grassroots empowerment and equal citizenship to challenge stereotypes and combat stigmatization. We mobilize and connect organisations and individuals that share and express our values – active citizenship, shared responsibility, and passion to strengthen Roma civil society involvement in decision-making at local, national and European level and to address existing shortcomings of policies targeted at Roma.
With ERGO Network’s secretariat growing rapidly, we are now searching an Administrative Officer to support the team in all logistical matters.
Roles and responsibilities
- Events logistics: Liaising with participants, booking venues and flights, preparing material and documentation, taking minutes and other tasks related to event logistics.
- Contracting and finances: Supporting other team members in administrative procedures of contracting and sub-granting to our members, experts and external partners, supporting other team members in preparing invoices, dealing with reimbursements to participants, collecting financial evidences from members; working closely with the financial manager to preparing and filing financial documents.
- Office management: Liaising with the Mundo B management and team about any issues regarding our office space, ordering office materials etc.
- Other administrative tasks: Supporting the team in any other administrative tasks, such data entry, filing etc.
Candidate’s profile
Essential
- Strong organizational and interpersonal skills, experience with event management
- You have good written and verbal communication skills in English
- Proficiency in Microsoft Office and in particular in Excel
- You are meticulous and rigorous in following guidelines
- Good time-management skills and the ability to prioritize work
- Attention to detail and good problem-solving skills
- You have a proactive mind-set, willing to take the initiative, and a pragmatic approach to problem solving
- You are able to work on multiple tasks simultaneously to meet rapidly changing projects and priorities
Desirable:
- French language skills; other EU languages are also considered an advantage.
- Understanding of racism and experience in working with Roma communities
Conditions
A part time contract (2,5 or 3 working days) for one year under Belgian law, with the possibility of extension. The location of work is Brussels, with some remote work possible.
Salary: approx. 2.400 EUR per month gross salary (for a full-time position – 1200 € for a 50% position) plus compensation for public transport, lunch vouchers, representation costs and hospitalisation insurance.
Working time: 2,5 or 3 working days
Starting date: October 17th 2022 or as soon as possible.
Application procedure
Interested and qualified candidates should submit their CV and motivation letter to info@ergonetwork.org by September 21st 2022, 23:59 CET, indicating in the subject of the email “Application Administrative Assistant”. This email address can also be used for further information and questions.
Successful candidates will be invited for interviews in Brussels on September 28th and 29th. Zoom interviews will also be taken into consideration.