Position: Administrative Assistant

ERGO Network is hiring a full-time Administrative Assistant to join its team in Brussels.

ERGO Network

ERGO Network (www.ergonetwork.org) brings together 30 members from across Europe and supports organisations with a common perspective on Roma grassroots empowerment and equal citizenship to challenge stereotypes and combat stigmatization. We mobilize and connect organisations and individuals that share and express our values – active citizenship, shared responsibility, and passion to strengthen Roma civil society involvement in decision-making at local, national and European levels and to address existing shortcomings of policies targeted at Roma.

With ERGO Network’s secretariat growing rapidly, we are searching for an Administrative Assistant to support the team in all logistical matters.

Roles and responsibilities

Events logistics: Liaising with participants, booking venues and flights, preparing material and documentation, taking minutes and other tasks related to event logistics.

Contracting and finances: Supporting other team members in administrative contracting procedures, invoicing, dealing with reimbursements to participants, collecting financial evidence, and working closely with the financial manager to prepare and file financial documents.

Office management: Liaising with the Mundo Matonge management and the ERGO Network team about any issues regarding our office space, ordering office materials etc.

Other administrative tasks: Supporting the team in any other administrative tasks, such as data entry, filing etc.

Candidate’s profile

Essential

Strong organizational and interpersonal skills
Experience with event management
Good written and verbal communication skills in English
Proficiency in Microsoft Office (Excel, Teams, Outlook, Word)
Meticulous and rigorous in following guidelines
Good time-management skills and the ability to prioritize work
Attention to detail and good problem-solving skills
A proactive mindset, willing to take the initiative, and a pragmatic approach to problem-solving

Desirable

Previous experience with supporting financial administration (bookkeeping, invoicing, etc.)
French language skills and other EU languages are also considered an advantage.
Understanding of racism and experience in working with Roma communities

Conditions

The location of work is Brussels, with some home office possible.
Starting date: May 21^st 2024, or as soon as possible.
Please note that, unfortunately, we are not able to sponsor a work permit for this position.

We offer:

An undetermined full-time contract (37,5 hours per week) under Belgian law.
Salary: 2.400 EUR per month gross salary coupled with various legal and extra-legal benefits: 13th-month salary, holiday bonus, luncheon vouchers (8€ per working day), transport allowance (49€ per month), hospitalisation insurance, additional 7 days of holidays per year.
An organisation committed to the values of democracy, fairness, integrity and sustainability.
A friendly and respectful work environment.

Application procedure

Interested and qualified candidates should submit the application form to info@ergonetwork.org by April 23^rd 2024, 23:59 CET, indicating “Application Administrative Assistant” in the subject line. This email address can also be used for further information and questions. A CV or motivation letter is not necessary in addition to the application form.

Successful candidates will be invited to interviews in Brussels during the week of April 22nd. Online interviews will also be considered.

ERGO is an equal opportunities employer. We respect our employees’ private life, including where they take care roles. We strive to be an inclusive organisation and encourage applications from a diverse range of candidates.